Description

You Can Change the Life of One to Care for the Lives of Many!

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Payroll Specialist position today!

Click here to learn more about Galen!

Position Overview:

As a Payroll Specialist at Galen College of Nursing, you will serve as the primary liaison between Galen employees and HCA (Parent Company) for payroll-related matters. This role ensures accurate and timely payroll processing by gathering, organizing, and validating payroll data, handling employee inquiries, and coordinating special payroll items. The position requires strong attention to detail, confidentiality, and the ability to manage multiple deadlines in a fast-paced environment.

Key Responsibilities:

1. Monitor payroll mailbox and organize documentation for biweekly processing.
2. Collect and verify timesheets, PARS, payroll changes, manual checks, bonuses, and stipends.
3. Submit payroll data to HCA on time.
4. Review orientation reports; confirm new hires are set up in Kronos and Lawson.
5. Audit faculty orientation stipends for accuracy.
6. Run leave reports and coordinate updates with HR and vendors.
7. Maintain payroll confidentiality and follow internal policies.
8. Assist in audits and provide payroll research as needed.
9. Serve as the main contact for employee and supervisor payroll questions.
10. Resolve issues on missed payments, direct deposit, W-4/state withholding, and garnishments.
11. Communicate with HCA for escalated cases.
12. Process manual checks and approved exceptions.
13. Calculate faculty quarterly overloads.
14. Manage adjunct contract pay and 401(k) hours conversion.
15. Keep records for stipends, bonuses, and special payments. Reconcile monthly payroll between Galen and HCA.
16. Other duties as assigned.

Special Qualifications:

• Knowledge of HRIS, timekeeping, and payroll software.
• Proficiency in MS Word, Excel, Outlook.
• Detail-oriented with strong analytical and organizational skills.
• Excellent communication and problem-solving abilities.
• Tech-forward with continuous improvement focus.

Position Requirements:

• Education: Associate degree in Business Administration, Accounting, or related field preferred; relevant experience may substitute.
• Experience: 2-4 years in HR, payroll, or admin support; Kronos/Lawson experience a plus.
• Physical/Mental Demands & Work Environment: Must be able to work at a computer for up to 8 hours per day. Must be able to work from our office in Louisville, KY
• Degree of Supervision: Minimal

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits.

Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care Model Values

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:

Payroll Specialist

Galen College of Nursing